Crab Feed Volunteer
Opportunities
 

To volunteer for a committee, please contact Jada Bryant at 408.262.5093.

VOLUNTEER OPPORTUNITIES WITH DESCRIPTIONS:

As you will see by this list, there are many hours of work and preparation that go into putting on a successful event.  A few people cannot complete these tasks; we need everyone’s help.  Please review this list and identify where you would like to contribute, enlist friends to join a committee, work the buddy system….HAVE FUN!

Follow-up phone calls on solicitations:      8 – 9 people

Volunteers are needed to call and follow-up on solicitation letters previously sent.

Donation Solicitation:                        8 – 9 people

With non-profit tax status in hand, volunteers are asked to personally approach previous donors who have received letters and potential donors as identified.

v    “Thank You” letter writing:  5 – 6 people

Using information provided, volunteers will write personal thank you notes to donors and event underwriters as contributions are made to St. Martin School.

v     Decorations:                                       10 people

Working the night before, decorate the Parish Hall in the decided upon theme. 

v     Gym Floor/ Set Up:                            7 people

Working the night before, you will be needed to cover the gym floor, set up table and chairs.

v     Beverage Service:                             10 people

Working the evening of the event, volunteers will work one-hour shifts to serve “no host” drinks.

v     Tear Down:                                        15 people

Working the evening of the event, volunteers will work to stack chairs, fold tables, wash the floor and tear down the bar area upon event completion.  Additional clean up may be required on the day following the event to wash plastic floor covering and uncover the gym floor.                 

v     “Day of Event” Coordinator:            1 person

This person would oversee the food prep, food service and clean up and ensure food is prepared, served and area is cleaned up according to schedule. 

Communication with Auction Coordinator throughout the evening is essential to ensure the function goes as planned and is kept on schedule.

v     Auction Coordinator:             1 – 2 people

Working the evening of the event, this person(s) will oversee the auction and make sure it adheres to time line.      Communication with “Day of Event” Coordinator throughout the evening is essential to ensure the function goes as planned and is kept on schedule.

v     Auction table “watching”:                 # dependent on number of auction tables

Working the evening of the event, volunteers will be assigned an auction table for monitoring such items as, insuring minimum bids are placed; people are writing legibly, etc. 

v     Ticket Sales & Seating:                    15 people

Working the evening of the event, volunteers will collect tickets at the door, help seat guests, sell raffle & beverage tickets. (Would most likely work in shifts)

v     Classroom Event Coordinator:         1 per class

Volunteers will be responsible for working with classroom parents to collect donations from classroom parents.  Work with classroom parents to purchase theme items for their basket. Assist the Crab Feed Planning Committee with classroom volunteer recruitment as needed.